linkfinance - Tout l'emploi en finance : offres d'emploi banque, gestion, comptabilité, IT, assurance

• 18 septembre
• Kanton Basel-Stadt
• CDD

Our client is a global banking organization with a strong footprint in Switzerland and international reach. To support their Internal Audit function, they are looking for an experienced and motivated Senior Administrative Officer to provide high-level administrative assistance within the Internal Audit team. Based in Basel, this role is to be filled as soon as possible and is planned for 6 months.

Administrative Support<
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Deliver
oad administrative assistance to the Head of Internal Audit and the wider IA team
Oversee diary management, emails, and telephone communication on behalf of the Head of Internal Audit
Prepare and coordinate meeting materials, including agendas,
iefing notes, and reports for senior stakeholders
Arrange meetings and ensure all logistical details are managed, with documentation circulated in advance
Keep the department's intranet pages and communication channels up to date
Support procurement processes, such as issuing purchase orders, onboarding external providers, and tracking services delivered
Draft internal reports and minutes for the team, including updates on audits, projects, financial budgets, spending, and time reporting
Manage incoming and outgoing correspondence for IA Management

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>Project Management and Special Assignments<
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Track the status of audit projects and internal initiatives to support timely completion
Take ownership of ad-hoc assignments from IA management, such as process enhancements, event organization, or acting as a digital ambassador for the unit
Provide support in managing the department's budget, ensuring alignment with bank-wide guidelines and cost control measures

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>Communication and Stakeholder Engagement<
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Act as the main liaison between IA leadership and internal as well as external counterparts
Draft, review, and issue communications on behalf of the department
Collaborate closely with the Board Secretariat and other secretariats within the bank

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>Travel and Event Coordination<
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Plan and deliver administrative support for departmental events, seminars, and conferences
Organize team-building activities and other internal gatherings
Manage budget planning and logistics for events to guarantee seamless execution
Arrange business travel for the Head of IA, including flights, accommodation, and itinerary preparation

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>Confidentiality and Conduct<
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Deal with confidential information responsibly and with discretion
Represent the Internal Audit function in a professional, respectful, and approachable way


Opportunity to take on a pivotal support role in Internal Audit

6 months mission

Must-have qualifications:

Completed tertiary education or equivalent professional experience
At least 7 years of experience in secretarial, administrative, or business support roles for senior management, ideally within an international setting
Confident user of MS Office 365, SharePoint, and Teams
Strong organizational abilities with proven exposure to project work
Excellent command of written and spoken English

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>Interpersonal skills:

Outstanding time management with a high level of precision and attention to detail
Proactive, solutions-driven, and capable of handling multiple priorities at once
Creative mindset combined with determination to deliver results

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>Nice-to-have qualifications:

Motivation to act as a digital workplace ambassador for the department
Familiarity with Internal Audit operations is a strong asset
Additional language skills, particularly German, are advantageous

A key administrative position within a international banking organization
Close collaboration with Internal Audit leadership and regular interaction with senior stakeholders
An international and fast-paced environment offering variety, responsibility, and the chance to further develop your skills

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