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Interim finance and operations officer
- 18 septembre
- Genève
- CDD
Our client is a non-profit organisation located in Geneva.
The Interim finance and operations officer will report to the Finance Director and will be in charge of the following duties:<
><
>Accounting: Supplier invoices processing, accounts payable and commitments, general accounting
Process payable invoices for in time payment, avoiding late payment penalties
Ensure all recurring invoices are received and processed timely
Verify payment requests prepared by the accounting firm to ensure all invoices are included in the payment and follow-up on the differences
Oversee and manage payable commitments, for integration into financial planning
Support the Finance Director and the Finance team members in account analysis and reconciliations
<
><
> Operational Excellence and Finance Projects
Support designated finance related projects aimed at operational excellence
Identify areas for improvement and work with relevant teams to enhance operational efficiency
Support the Finance director and the Finance team members in various analysis
<
><
> Other finance responsibilities
Maintain critical domain related Standard Operating Procedures (SOPs)
Support for year-end closing, Board and committees meeting preparation, external audits and on demand requests
Support the Finance team members with possible punctual backup within the team
<
><
> Office Management
Manage the operational relationship with the office owner
Maintain office organization, including storage management
Order office supplies, ensuring their permanent availability
Oversee meeting room bookings and preparation, ensuring spaces are equipped and ready for use, in collaboration with the IT Project Manager
Support, coordinate or organize events (internal or external) upon request
<
><
> Travel
Ensure travel expenses comply with the travel policy
Manage the relationship with the Travel Agency (BTA) and the Payment Agency (Airplus)
Coordinate and organize travel arrangements when requested, including liaising with travel agencies, booking accommodations, and managing all travel-related documents
Support colleagues on travel related matters, upon request
<
><
> Procurement
Manage procurement processes for office needs and related external service providers
Ensure compliance with procurement policies, maintaining accurate records of contracts and vendor agreements
<
><
> Credit Card Management
Manage the administration related to the credit cards (ordering, replacing, cancelling, etc.)
Monitor and reconcile own corporate credit card transactions.
Ensure proper documentation of receipts and timely submission for all corporate credit cards
10-month opportunity to fill in Geneva
Dynamic organization looking for a temporary new team member
The Interim finance and operations officer we are looking for will
ing the following background and experience :
8-10 years of experience in accounting, analysis and office management / administration
Advanced Excel / Google sheets skills.
Fluent in English and French
Proven analytical and problem-solving abilities
Proven accounting skills
Quick learner
Excellent communication and interpersonal skills
Service oriented
Able to manage multiple tasks and work in a dynamic, fast-paced environment
The opportunity to join a major organization located in Geneva.
The Interim finance and operations officer will report to the Finance Director and will be in charge of the following duties:<
><
>Accounting: Supplier invoices processing, accounts payable and commitments, general accounting
Process payable invoices for in time payment, avoiding late payment penalties
Ensure all recurring invoices are received and processed timely
Verify payment requests prepared by the accounting firm to ensure all invoices are included in the payment and follow-up on the differences
Oversee and manage payable commitments, for integration into financial planning
Support the Finance Director and the Finance team members in account analysis and reconciliations
<
><
> Operational Excellence and Finance Projects
Support designated finance related projects aimed at operational excellence
Identify areas for improvement and work with relevant teams to enhance operational efficiency
Support the Finance director and the Finance team members in various analysis
<
><
> Other finance responsibilities
Maintain critical domain related Standard Operating Procedures (SOPs)
Support for year-end closing, Board and committees meeting preparation, external audits and on demand requests
Support the Finance team members with possible punctual backup within the team
<
><
> Office Management
Manage the operational relationship with the office owner
Maintain office organization, including storage management
Order office supplies, ensuring their permanent availability
Oversee meeting room bookings and preparation, ensuring spaces are equipped and ready for use, in collaboration with the IT Project Manager
Support, coordinate or organize events (internal or external) upon request
<
><
> Travel
Ensure travel expenses comply with the travel policy
Manage the relationship with the Travel Agency (BTA) and the Payment Agency (Airplus)
Coordinate and organize travel arrangements when requested, including liaising with travel agencies, booking accommodations, and managing all travel-related documents
Support colleagues on travel related matters, upon request
<
><
> Procurement
Manage procurement processes for office needs and related external service providers
Ensure compliance with procurement policies, maintaining accurate records of contracts and vendor agreements
<
><
> Credit Card Management
Manage the administration related to the credit cards (ordering, replacing, cancelling, etc.)
Monitor and reconcile own corporate credit card transactions.
Ensure proper documentation of receipts and timely submission for all corporate credit cards
10-month opportunity to fill in Geneva
Dynamic organization looking for a temporary new team member
The Interim finance and operations officer we are looking for will
ing the following background and experience :
8-10 years of experience in accounting, analysis and office management / administration
Advanced Excel / Google sheets skills.
Fluent in English and French
Proven analytical and problem-solving abilities
Proven accounting skills
Quick learner
Excellent communication and interpersonal skills
Service oriented
Able to manage multiple tasks and work in a dynamic, fast-paced environment
The opportunity to join a major organization located in Geneva.
